Last Updated on January 9, 2023 by Project Party

If you’re like most people, planning a party can be stressful. There are so many things to think about, from the food and drinks to the decorations and games! Wouldn’t it be nice to have someone else take care of all of that for you? That’s where party planners come in!

I’m sure you’ve heard of people using party planners, but what does a party planner do? They can take care of everything for you, from finding a venue to organising the activities. The benefit of working with a party planner are:

• You’ll have less stress: Planning a party can be a lot of work, but it doesn’t have to be! Party planners can take care of all the details for you, so you can relax and enjoy your event.
• You’ll save time: Let’s face it, most of us don’t have a lot of extra time to spend on party planning. Party planners can save you time by taking care of everything for you.
• You’ll get professional help: Party planners are professionals who know how to throw a great party. They can help you with things like finding the perfect venue and choosing the right food and drinks.
• Your guests will be impressed: If you want to impress your guests, a party planner can help you do that! They can make sure your event is well-organized and runs smoothly.
• You’ll have more fun: When someone else takes care of the details, you can enjoy your own party! This is one of the best reasons to use a party planner.

What Does a Party Planner Do? Here Are 10 Reasons to Work With a Planner

So, what does a party planner do for you? Here are 10 things party planners can help with:

1. Booking a Venue

If you’re looking for a unique venue for your event, a party planner can help you find the perfect one. They’ll take into account things like your budget and the number of guests you have.

A benefit of hiring a party planner to book a venue is that you’ll have more options: A party planner will have access to a broader range of venues than you would if you were doing the research yourself.

2. Finding Caterers

A party planner can help you find catering that fits both your budget and your event. They’ll make sure the food is delicious and there’s enough for everyone.

A benefit of hiring a party planner to find caterers is that they’ll be able to community the overall theme of the event to help the caterer design a menu that will complement the event. For example, if you’re having a beach-themed party, the caterer could create a menu with seafood and tropical fruits.

3. Organising Activities

From games to entertainment, a party planner can help you choose activities that your guests will love. They’ll make sure there’s something for everyone to enjoy.

A benefit of hiring a party planner to organize activities is a party planner will be able to keep the guests entertained throughout the event and can account for the full schedule of the day or evening and any amount of guests you’ll have.

4. Deals and Discounts

Party planners have access to deals and discounts that you might not be able to find on your own. This can help you save money on things like food, drinks, and decorations.

A benefit of hiring a party planner is access to deals and discounts you won’t be able to because they have industry connections. For example, a party planner could get a discount on the rental of chairs and tables for your event based on ongoing relationships with vendors.

5. Choosing the Right Vendors

From photographers to florists, party planners can help you choose vendors that fit your needs. They’ll make sure you get the best services for your event.

A benefit of hiring a party planner for selecting vendors is that they have worked with a wide range of vendors in the industry and can provide you with options that fit your budget. What does a party planner do? A party planner could suggest a less expensive photographer for your event if they know you’re working with a tight budget.

6. Coordinating Schedules

If you have a lot of people helping with your event, it can be hard to keep everyone on the same page. A party planner can help coordinate schedules and make sure everyone is where they need to be.

A benefit of hiring a party planner to help coordinate schedules is taking the management out of your hands so you can focus on enjoying the event. For example, if you have a vendor who is helping with the food and another who is taking care of decorations, the party planner can make sure both people have what they need and are available when they’re needed.

7. Setting Up

Party planners can help with set-up and take-down for your event. This can be a huge help if you’re short on time or manpower.

A benefit of hiring a party planner to help with set-up is that they will make sure everything is in its place and ready to go before the event starts. For example, the party planner could put out name tags for guests or arrange the seating for dinner.

8. Decorations

From balloons to streamers, party planners can help you choose the right decorations for your event. They’ll make sure everything looks great and fits your theme.

A benefit of hiring a party planner to help with decorations is their experience working with other events and knowing what works well for certain types of events. For example, a party planner could suggest using lanterns instead of streamers for an outdoor event.

9. Clean Up

After your event is over, the last thing you want to do is clean up. Party planners can help with that! They’ll make sure everything is cleaned up and put away so you don’t have to.

The benefit of hiring a party planner to help with clean-up is that they will take care of everything so you don’t have to lift a finger. For example, the party planner could make sure all the trash is taken out and the furniture is back in its original place.

10. Thank-Yous

A party planner can help you write thank-you notes for your guests. They’ll make sure everyone knows how much you appreciate them coming to your event.

A benefit of hiring a party planner to help with thank-yous is it’s often a missed opportunity to show guests how much you truly appreciated their attendance and what it meant to you. For example, the party planner could help you write a personal note to each guest expressing your gratitude.

As you can see, there are many reasons to use a party planner! If you were wondering; what does a party planner do? Then you’ve already thought about getting some help and that’s exactly what they do so be sure to contact a party planner today. They’ll make sure your event is everything you want it to be!

Do you use a party planner? Share your experience in the comments below!