11 Apps for Party Planning to Make Sure Your Event Is Fun (And Not a Headache)

Last Updated on November 13, 2023 by Project Party

Party planning can be a blast, but it can also be a headache. But what if I told you that you could throw a fantastic birthday bash without the stress? With today’s technology, it’s entirely possible – and it’s all thanks to apps for party planning.

In this digital age, your smartphone is more than just a communication device. It’s an assistant, capable of organizing an entire party for you. There are numerous apps for party planning available at your fingertips. Just a few taps and you have everything you need to throw a memorable celebration.

Organizing a grand birthday party involves various elements. From shopping to task management, there’s a lot to take care of during the planning phase. Thankfully, party planning apps, accessible on both Android and iOS devices, make this process smoother. They help keep track of tasks and deadlines, ensuring your event comes together in time.

However, the utility of these apps extends beyond mere organization. They can curate your party music, provide decoration inspiration, and overall, assist in creating an unforgettable event. Essentially, they’re your secret weapon for throwing a killer party.

Top 10 Apps for Party Planning: Making Your Party Epic and Easy

Planning a party has never been easier thanks to modern technology. To help you navigate the digital landscape of event organization, we’ve compiled a list of the top 10 apps for party planning that will make your next bash not just epic, but also super easy to plan. Let’s dive in!

Event planning apps fundamentally streamline budgeting and task management processes, providing mobile solutions for planners to effectively organize and oversee events anytime, anywhere.

1. Event Planner: Your Personal Party Organizer

Event planning can be a daunting task, especially when you’re juggling multiple elements such as guest lists, budgeting, and menu planning. That’s where the Event Planner app comes in. This app is your personal party organizer, designed to make the process of planning your next birthday party, anniversary celebration, or holiday gathering a breeze.

Here’s what you can expect from Event Planner:

  • To-Do List Management: Never miss a beat with this app’s integrated to-do list feature. It allows you to create tasks, assign deadlines, and check off completed items, ensuring that every detail of your party is covered.
  • Budget Management: Keep track of your spending and avoid any unpleasant surprises. Event Planner allows you to input costs for different aspects of your party, providing a clear overview of where your money is going.
  • Guest List Tracking: Know exactly who’s coming to your party. The app lets you manage RSVPs and keep track of who has confirmed their attendance.
  • Financial Planning: Beyond just budgeting, Event Planner offers financial planning tools to help you forecast expenses and manage your party funds efficiently.
  • Shareable PDFs: Need to share your plans with co-hosts or family members? Event Planner lets you create PDFs of your guest list, budget, and menu that you can easily share or save for future reference.

The Event Planner app is available for free on both Android and iOS devices. Whether you’re a seasoned party planner or a DIY enthusiast, this app is a valuable tool to help you plan an unforgettable event without the stress. So why not give it a try for your next party?

2. Asana: Streamline Your Party Planning Process

Asana stands as a robust tool in the arena of apps for party planning. It’s more than just an app; it’s a full-fledged project management platform that can transform the way you plan your parties.

Here’s why Asana should be part of your party planning toolkit:

  • Task Management: Asana allows you to create, assign and manage tasks effortlessly. Add tasks for specific days and check them off once they’re done, keeping your party planning process organized and on track.
  • Subtasks: Break down complex tasks into smaller, manageable subtasks. This ensures no detail is overlooked and every aspect of your party is meticulously planned.
  • Calendar Integration: Asana integrates smoothly with most calendar apps, providing you with a unified platform to manage all your tasks and events. This eliminates the need to juggle between apps and boosts your efficiency.
  • Anywhere Access: Manage your party planning tasks wherever you are. Whether you’re at home, at work, or on the move, Asana keeps you efficient and organized.
  • Project Management: Beyond party planning, Asana also excels as a project management tool. It’s perfect for coordinating larger tasks such as organizing a corporate event or wedding.

With millions of users worldwide relying on Asana for their daily tasks and projects, this app has proven to be a reliable ally in staying organized and getting things done.

3. Eventbrite: Enhance Your Party Planning Experience

Eventbrite has solidified its reputation as one of the most reliable apps for party planning. Known for its efficient ticketing system, it also offers a comprehensive Organizer App that provides a suite of tools to facilitate your event management needs.

Here’s why Eventbrite should be part of your party planning toolkit:

  • Ticket Management: Eventbrite simplifies the process of creating, distributing, and managing tickets for your event. It allows you to manage ticket sales and track their status in real time.
  • Attendee Check-In: With the Eventbrite Organizer App, checking in attendees is a breeze. You can scan tickets directly from your device, speeding up the entry process and reducing the need for physical tickets.
  • Event Analytics: The app provides real-time data about your event, including ticket sales, attendance, and revenue. This helps you gauge the success of your party and make informed decisions.
  • Anywhere Access: Whether you’re at home, in the office, or on the go, the Eventbrite Organizer App allows you to manage your party planning tasks efficiently.
  • Integrated Event Management: Beyond party planning, Eventbrite is an invaluable tool for coordinating larger events such as concerts, festivals, or corporate gatherings.

With millions of event creators and attendees worldwide, Eventbrite is a trusted platform that can make your party planning process smoother and more efficient.

4. Spotify: Your Ultimate Party Soundtrack Provider

A party without music is like a sky without stars – it simply doesn’t shine as brightly. Music sets the mood, brings people together, and keeps the energy high. That’s where Spotify, the leading music streaming service, comes in.

With a library of over 50 million tracks, Spotify offers an endless array of music options for your next big bash. Whether you’re throwing a retro-themed party or a modern dance fest, this app (available for both iOS and Android) has got you covered.

Here’s what Spotify brings to your party:

  • Massive Music Library: With over 50 million tracks, Spotify offers a vast selection of songs to suit every taste and mood.
  • Personalized Playlists: Consider your guests’ preferences and create a bespoke playlist that will keep the party atmosphere buzzing.
  • Ad-Supported Free Version: Spotify is free to use, supported by occasional ads. If you don’t mind the occasional interruption, this is a great way to provide hours of entertainment at no cost.
  • Music Sharing: Got a DJ or live musicians for your event? Use Spotify as a catch-all for music ideas and easily share your playlist with them.
  • Offline Listening: With Spotify Premium, you can download your playlists and listen offline. This is perfect for venues with spotty internet connections.

Whether you’re planning a small gathering or a grand celebration, Spotify is an invaluable tool in your party-planning arsenal. It’s more than just a music streaming service – it’s your personal DJ, ready to make your party unforgettable.

A lady listing to music on headphones
Crafting a playlist for an event is like donning your headphones and either taking a musical walk or having a personal dance session, immersing yourself in each song to ensure it will contribute to the desired atmosphere of the occasion.

4. Planning Pod: Your Comprehensive Event Management Solution

Whether you’re an amateur party enthusiast or a seasoned event professional, Planning Pod is the party planning app that brings all your management needs under one roof. It’s not just an app – it’s your virtual assistant designed to streamline the planning process and make your events truly memorable.

Planning Pod is particularly useful if you regularly organize large-scale events or are considering starting your own event management business. With an array of features at your fingertips, this app ensures every aspect of your event is meticulously planned and executed.

Here’s what you can expect from Planning Pod:

  • Timetables: Keep track of your event timeline with easy-to-use scheduling tools. Never miss a deadline or forget a key detail again.
  • Budgets: Manage your expenses effectively with the app’s budgeting feature. Keep an eye on your spending and ensure your event stays within budget.
  • To-Do Lists: Stay organized and on top of your tasks with handy to-do lists. Prioritize your responsibilities and check off completed tasks as you go.
  • Calendars: Sync your event dates with your calendar and get reminders for important milestones.
  • Guest Registration: Make guest management a breeze. Register attendees, keep track of RSVPs, and manage seating arrangements directly from the app.
  • Event Websites: Create professional-looking event websites to share key information with your guests and build excitement for your upcoming party.

Planning Pod is more than just a party planning app; it’s a complete event management solution that transforms the way you organize events. Available on both iOS and Android, Planning Pod is your key to stress-free and successful event planning.

5. Pro Party Planner: Your Professional Event Planning Companion

From organizing meetings and trade exhibits to planning celebrations and charity events, Pro Party Planner is a versatile application that’s consistently recognized as one of the top party planning apps. Initially designed for professional event planners, it has quickly gained popularity among beginners due to its intuitive and user-friendly interface.

Pro Party Planner transforms the way you organize events, making the process smooth, efficient, and enjoyable. It’s not just an app; it’s your event manager who ensures every detail of your party is meticulously planned and executed.

Here’s what you can expect from Pro Party Planner:

  • Budget and Guest List Creation: Keep track of your expenses and manage your guest list effectively with the app’s integrated tools.
  • Invitation Management: Send out invitations directly from the app and receive RSVPs in real-time.
  • Seating Arrangements: Plan your seating arrangements with ease, ensuring each guest has a designated spot.
  • To-Do and Shopping Lists: Stay organized with customizable to-do and shopping lists. Never forget an item or task again.
  • Task Allocation: Delegate tasks to friends or co-planners and keep track of their progress.
  • Progress Tracking: Monitor the status of your event planning in real-time, making sure everything is on track for the big day.

Who knows, with Pro Party Planner at your disposal, you might even find yourself considering a full-time career in event planning! Available on both iOS and Android, Pro Party Planner is your all-in-one solution for stress-free and successful event management.

6. Pinterest: Your Endless Source of Party Inspiration

When it comes to planning a unique and memorable party, the more ideas, the better. Pinterest is an invaluable resource that offers limitless inspiration for your next event. Whether you’re planning a low-key gathering or a grand celebration, this app (available on both iOS and Android) is your key to unlocking a world of creative possibilities.

With hundreds of pages dedicated to event ideas, Pinterest is a treasure trove of inspiration. Whether you have a specific party theme in mind or are open to suggestions, you’re sure to find something that sparks your creativity on this platform.

Here’s how Pinterest can elevate your party planning:

  • Theme Ideas: Use the search box to explore various party themes. From vintage to modern, rustic to glamorous, Pinterest has it all.
  • Decorations: Discover unique decoration ideas that will make your event stand out. Whether you’re looking for centrepieces, table settings, or backdrop designs, Pinterest has you covered.
  • Flower Arrangements: Find stunning flower arrangement ideas to add a touch of elegance to your event.
  • Advanced Search: Tailor your search according to your needs. Looking for basic party ideas? Type it into the search box. Want something more sophisticated? Try searching for “fancy party ideas.”
  • Save and Organize Ideas: Pinterest allows you to save and organize your favourite ideas into boards for easy access later.

With Pinterest, you can transform any event into a memorable experience. So why limit yourself? Dive into the world of Pinterest and let your creativity run wild!

7. Planner Pro: Streamline Your Party Planning Process

Planner Pro is not just a party planning app; it’s a comprehensive tool that plays an integral role in managing your day-to-day activities. This fully functional app is designed to make party organization a breeze, allowing you to focus on creating unforgettable memories.

One of the standout features of Planner Pro is its seamless integration with Google Calendar. This means that all your existing events are automatically synced with the app. You can add, delete, or adjust events as needed without having to switch between different platforms.

Here’s what you can expect from Planner Pro:

  • Calendar Sync: Planner Pro syncs with your Google Calendar, ensuring all your events are in one place.
  • Event Management: Add, delete, or adjust events as desired. From birthdays to anniversaries, Planner Pro has you covered.
  • Manual Time Slots: Schedule your party activities down to the minute with manual time slots. This feature allows for precise planning and ensures no detail is overlooked.
  • Reminders: Never forget an important task again. Planner Pro lets you set reminders so you can stay on top of your to-do list.
  • Checkboxes: Easily track your progress with checkboxes. As you complete tasks, simply check them off in the app.

With its user-friendly interface and robust functionality, Planner Pro is easily among the best free-party planning apps available today. If you’re in the process of organizing a party, it’s worth checking out.

8. Instagram: Capture, Share, and Remember Your Party Moments

In the age of social media, no party is complete without a properly documented digital footprint. Instagram, one of the most popular social media platforms, offers an excellent way to capture, share, and remember your party moments.

Instagram is not just a platform for sharing photos; it’s a creative toolbox equipped with some of the best camera features and filters available – all completely free. This makes it an ideal companion for party planning and events.

Here’s why Instagram is your go-to app for party memories:

  • Capture and Edit: With Instagram’s built-in camera and editing tools, creating stunning photos is quick and easy. Add the perfect filter to reflect the mood of your event and make your photos stand out.
  • Tag Friends: Share your memories in real-time by tagging your friends in photos. It’s a fun and interactive way to engage your guests and create a shared experience.
  • Event Hashtags: Keep all your party photos in one place by creating a unique hashtag for your event. Encourage your guests to use it when posting their photos to create a digital album everyone can enjoy.
  • Stories and Reels: Share live updates of your event with Instagram Stories and Reels. Add music, text, stickers, and more to make each post uniquely yours.

It’s not just about capturing moments; it’s about creating memories that last. With Instagram, every party becomes an unforgettable experience.

Instagram is a fantastic platform for events and weddings, offering a space to share and relive cherished moments with photos that can be kept forever, creating a digital memory book accessible to all attendees.

9. Party & Event Planner Lite: Your Personal Event Organizing Assistant

When it comes to organizing modest personal parties or small corporate gatherings, Party & Event Planner Lite stands out as a highly efficient tool. This app is designed to streamline your planning process, offering features that help you manage costs, organize tasks, and compile guest lists.

Here’s why Party & Event Planner Lite should be your go-to app for event planning:

  • Cost List: Keep track of your party expenses with the app’s cost list feature. It allows you to budget effectively and ensures no unexpected costs catch you off guard.
  • To-Do List: Stay on top of your tasks with an organized to-do list. The app helps you manage all the necessary arrangements, from venue booking to food catering.
  • Guest List: Managing your guest list has never been easier. Generate a list of attendees, track RSVPs, and ensure everyone is accounted for.
  • Alcohol Calculator: Wondering how much alcohol you need for your party? The integrated alcohol calculator function provides a reliable estimate, saving you from over or under-stocking.
  • Multiple Parties: Planning more than one party? No problem. The app allows you to plan multiple events simultaneously, each with its unique details.
  • Customized Countdown: Based on your specified celebration date, the app automatically compiles a countdown to help you stay on schedule.
  • Effortless Catering: Choose your catering options effortlessly through the app. Whether you’re opting for a sit-down dinner or a buffet-style meal, planning your menu is a breeze.

With Party & Event Planner Lite, you can rest assured that every detail of your event is taken care of efficiently and effectively.

10. Any.do: Simplify Your Party and Event Planning

Any.do stands out as a simple yet powerful party and event planning application, aiming to streamline your planning process and ensure maximum efficiency. This app is not just a task manager; it’s a comprehensive productivity platform that integrates with your existing calendar and mail apps, allowing you to manage everything from a single place.

Here’s why Any.do should be part of your event planning toolkit:

  • Task Management: With Any.do, you can easily add new tasks to be completed on specific days. Once done, simply check them off your list. It’s an intuitive way to stay on top of your party planning tasks.
  • Subtasks: For more complex tasks, the app allows you to break them down into manageable subtasks. This feature ensures no detail is overlooked in the planning process.
  • Calendar Sync: Any.do syncs seamlessly with most calendar/mail apps, meaning all your events and tasks are in one place. You can manage your schedule effectively without having to switch between different platforms.
  • On-the-go Management: Manage your tasks and events wherever you are. Whether you’re at home, in the office, or on the move, Any.do keeps you organized and efficient.
  • Project Management: Beyond event planning, Any.do is also a powerful project management tool. It’s perfect for coordinating bigger tasks, such as arranging a corporate event or planning a wedding.

With over 30 million users relying on Any.do for their daily tasks, projects, and reminders, it’s clear that this app is a trusted companion for many when it comes to staying organized and getting things done.

11. Project Party: Simplify Your Party Planning

Project Party emerges as a unique online platform that streamlines your party planning process. While not technically an app, it functions like a web app, providing you with a comprehensive suite of tools to plan your perfect party.

Here’s why Project Party should be part of your party planning toolkit:

  • Vendor Browsing: Project Party allows you to browse suppliers in your area, providing you with a plethora of options for all your party needs.
  • Party Themes: Explore various party themes for ideas and inspiration. This feature helps you add a unique touch to your event, ensuring it stands out from the crowd.
  • Save Potential Vendors: The platform lets you save potential vendors, allowing you to easily compare options and make the best decision for your party.
  • Collect Quotes: With Project Party, you can collect quotes from different vendors, ensuring you get the best deal for your event.
  • Kudos System: Give kudos to outstanding vendors, acknowledging their excellent service and helping others make informed decisions.

Party planning can be overwhelming, but Project Party is here to simplify the process. It helps you find recommended suppliers for all your party needs in one easy-to-use platform. Whether you’re looking for a caterer, a florist, or someone to help with the invitations, you can trust Project Party to provide the best possible recommendations.

With Project Party, you spend less time searching and more time enjoying your party!

Planning a Party Has Never Been Easier With Apps for Party Planning at Your Fingertips

Thanks to the advent of internet-connected smartphones and tablets, it’s never been easier to plan an amazing and unique birthday party yourself.

When it comes to choosing a decent date and time, sending invitations and updates, and planning your party, you can rely on apps to help you.

Check them out and give them a go next time you’re planning a party.